Welcome to

October 1-2, 2025 I Conference I Stradom House, Kraków, Poland 
September 30, 2025 I Ice Breaker Party I Stradom House

Get acquainted with our latest innovations and explore the uniqueness of our web and mobile solutions in an exceptional atmosphere.   

Join us in celebrating our journey together during the Smart4Aviation User Conference, held October 1–2, 2025, in Kraków, Poland. 

This year’s edition promises two days of engaging sessions, meaningful discussions, and exciting networking opportunities, all set in one of Europe’s most captivating cities.

Our Mission

Looking back on a successful journey through the years, the Smart4Aviation User Conference aims to connect history with future ambitions in a shared, experience-driven space.

This event is dedicated to aviation professionals, leaders, and innovators who wish to:

Explore the latest developments and innovations in Smart4Aviation software
Gain insights into our product development roadmap
Exchange ideas with other S4A clients and business partners
Engage in open dialogue to shape the future of our solutions

Venue: Stradom House Hotel – A Jewel in Kraków

Experience true luxury and historical charm at Stradom House, part of the Autograph Collection Hotels by Marriott. Nestled between the iconic Wawel Castle and the vibrant Kazimierz Jewish District, this 5-star hotel offers:

Sophisticated rooms in a 14th-century heritage building
Modern Polish and Mediterranean cuisine
A spa and wellness center
Hedwig’s Bar & Club in a beautifully restored chapel
An exquisite art collection blending Polish and international works

This venue is not only the heart of our conference but also a gateway to Kraków’s rich culture and history.

Ice Breaker Party – Let’s Kick Things Off!

Get to know fellow attendees and the Smart4Aviation team in a relaxed, informal atmosphere at Hedwig’s Bar & Club (located in the hotel). Drinks, finger food, conversation and good vibes to start the conference on the right foot.

Conference Agenda

30th of September:

1900 - Ice Breaker Party - Stradom Hotel (Hedwig's Bar & Club)

1st of October:

0900-0930 Welcome and Introduction - Sabina Weselak, Maciej Migacz, Michael Lewis (S4A)
0930-1015 What’s New / Company Strategy - Ivo Hop, Andrzej Kowal (S4A)
1015-1030 Coffee break
1030-1200 Implementation of Smart OPERATIONS MANAGER - Carl Fonseca, Michael Lewis (S4A)
1200-1230 Flight Aware - Data Collaboration - Toby Tucker (FA)
1230-1345 Lunch
1345-1600 Products now and future - part 1 - Core and Crew Solutions - Arkadiusz Janik, Shaun Landy, Michael Lewis (S4A)
1500-1515 Coffee break
1700-1900 Optional City Tour - Kraków
1900 Dinner - Kluska na Placu Restaurant - Plac Szczepański 7

2nd of October:

0900-1000 Qantas - Trajectory Optimisation Planning, Enabling Ultra Long Haul Operations - Matt Johnston, Mike West (QFA)
1000-1015 Coffee break
1015-1215 Products now and future - part 2 - Airline Operations - Volodymyr Pysaruk, Michael Lewis, Artem Zhykharev (S4A)
1215-1330 Lunch
1330-1430 IT Advancements & AI Strategy - Andrzej Kowal, Wojciech Przybylski, Arkadiusz Janik (S4A)
1430-1445 Coffee break
1445-1530 Interactive Session / End of the conference

Invited Partners

We are proud to invite the group of our exceptional customers and business partners who support our journey and continue to inspire innovation in the aviation industry.

Registration

We are thrilled that you’ll be joining us for the 2025 Smart4Aviation User Conference in Kraków! During the conference Smart4Aviation will cover all conference-related costs, including sessions, lunches, beverages, optional city tour and the Ice Breaker Party. To ensure your experience is seamless and enjoyable, please follow the registration steps below.

Conference Registration

Accommodation booking

We recommend all Guests stay at Stradom House, where the event takes place.

We have negotiated a special conference rate for you, which is 940 PLN/night (incl. VAT and breakfast) valid for accommodation between 26 Sep - 5 Oct 2025.

For hotel-related inquiries, contact the hotel directly at +48 12 201 57 00

Book a Room

Please note: Participants are kindly expected to cover their travel, accommodation, city tax and any optional trips.

Discover Kraków – Heart of Polish Heritage

The 2025 Smart4Aviation User Conference takes place in the picturesque city of Kraków - one of Europe’s most storied and beautiful destinations. It is also the city where Smart4Aviation has its largest presence. Set along the Vistula River, Kraków boasts a historic Old Town, the legendary Wawel Castle, and the Kazimierz district - all listed in the UNESCO list.

Whether you’re here for the culture, cuisine, or just the ambience, Kraków offers:

World-class monuments and museums
A bustling food and nightlife scene
Opportunities for meaningful city and regional exploration

Optional Trips (Pre/Post-Conference)

We are happy to assist in organising optional excursions before or after the event. Two hand-picked trips are available:

Wieliczka Salt Mine Tour

Delve underground to explore over 200 km of corridors, galleries, and chambers-many carved entirely from salt.

Duration: approx. 3-4 hours

Includes: Entrance, transport, guide, insurance

Tip: Bring warm clothes (~10°C inside)

Price: ~300 PLN

Auschwitz-Birkenau Memorial Tour

Visit one of the most significant historical sites in Europe - a profound journey through the memory of the Holocaust.

Duration: approx. 6-7 hours

Includes: Entrance, transport, licensed guide, insurance

Price: ~400 PLN

S4A Team

Meet the passionate minds behind Smart4Aviation – the people who drive innovation, support your journey, and look forward to connecting with you in person during the conference.